SYSTEM NAME: Earth Observing System Data and Information System (EOSDIS) User Information (October 1, 2007, 72 FR 56389-56390).
SECURITY CLASSIFICATION: None
SYSTEM LOCATION: Nine Data Center locations and Clearing House (middleware system) as listed below.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals from the NASA, university, and research communities, as well as the general public, who request satellite data or other data products from any of the EOSDIS data centers indicated above, or individuals who register to save their data search parameters for reuse in the future.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system consist of information obtained from individual users that enables, on request, shipping of data on media to the users. Records include individual’s mailing addresses, telephone numbers and e-mail addresses. This information is used to enable secure user access to specific science datasets, as well as, the shipping of data on media to EOSDIS users.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
National Aeronautics and Space Act of 1958, as amended; 42 U.S.C. 2473, et seq..
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
Any disclosures of information will be compatible with the purpose for which the Agency collected the information. The records and information in these records may be disclosed:
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Records at all the data centers except MRDC and ECHO are stored electronically on a secure server and archival media as encrypted electronic records. The information about users accessing science data or contacting the user support office at the MRDC is stored unencrypted in password-protected electronic files with limited access. The information about registered and guest users of ECHO is stored unencrypted on disk in a database.
User account records containing information about individuals, including their names, mailing addresses, telephone numbers and email addresses are typically indexed and retrieved by user’s name.
Approved security plans for each of the data centers in this system have been established in accordance with OMB Circular A–130, Management of Federal Information Resources. The aggregation of these plans constitutes the security plan for EOSDIS. Individuals will have access to the system only in accordance with approved authentication methods. Only key authorized employees with appropriately configured system roles can access the system. All specific user information kept in our systems are managed according to NASA guidelines. Data Centers that keep user information (Land Processes and Alaska Satellite Facility) store the data in properly safeguarded systems, which are subjected to periodic security reviews by the ESDIS Security group (typically three times a year). Paper and electronic copies are kept offline in locked cabinets. This information is updated on a yearly basis, and superceded records deleted.
RETENTION AND DISPOSAL:
The ESDIS Project has a plan under configuration control according to which the original data are deleted in accordance with NASA Records Retention Schedule 2, Item 15A.3. Only aggregated statistics on those original records are kept. The data centers reauthorize specific users’ information on an annual basis and user information is deleted when no longer needed in accordance with NASA Records Retention Schedule 2, Item 19A. Mailing lists containing user information are maintained in order to permit shipping data products to users and are disposed of according to the NASA Records Retention Schedule 1, Item 88.
SYSTEM MANAGERS AND ADDRESSES:
System Manager: 423/Science Operations Office Manager, ESDIS Project, Goddard Space Flight Center, National Aeronautics and Space Administration, Greenbelt, MD 20771
Subsystem Managers: Data Center Managers at each of the locations 1-9 whose addresses are listed under item SYSTEM LOCATION above.
ECHO Manager: 423/ECHO Manager, ESDIS Project, Goddard Space Flight Center, National Aeronautics and Space Administration, Greenbelt, MD 20771
Individuals inquiring about their records should contact the System Manager at the address given above and provide their name and e-mail address. The System Manager can be reached by phone at (301) 614-5048.
RECORD ACCESS PROCEDURE:
Individuals who wish to gain access to their records should submit their request in writing to the System Manager at the address given above. The System Manager may also be reached by phone at (301) 614-5048.
CONTESTING RECORD PROCEDURES:
The NASA regulations governing access to records and procedures for contesting the contents, and for appealing initial determinations are set forth in 14 CFR Part 1212.
RECORD SOURCE CATEGORIES:
The information is received directly from users needing to obtain or access NASA’s Earth science data products by the Data Centers mostly through an electronic interface permitting the users to search for and order data products. The information may be obtained through the ECHO middleware system for access to data located at multiple data centers. Occasionally, users provide this information via telephone calls to the user services staff at data centers.
EXEMPTIONS CLAIMED FOR THE SYSTEM: None