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Lewis Educational and Research Collaborative Internship Program (LERCIP)
April 7, 2009

Date of this submission: February 27, 2009
NASA Center/Location: Glenn Research Center
Application Name: LERCIP
Is this application or information collection new or is an existing one being modified? Not new.
Does this application collect, maintain, and/or disseminate information in identifiable form (IIF)? YES
Mission Program/Project Supported: Educational Programs Office - LERCIP Higher Ed
Identifying Numbers (Use N/A, where appropriate)
Privacy Act System of Records Number: NASA 10SPER
OMB Information Collection Approval Number and Expiration Date: Request in Process
Other Identifying Number(s):


  1. Provide an overview of the application or collection and indicate the legislation authorizing this activity.

    The Lewis Educational and Research Collaborative Internship Program (LERCIP) application is a web-based application that will provide college students the ability to submit an application and an electronic resume to GRC / OAI to apply for the LERCIP Program. OAI and EPO will use the CWA application to track the status of the submitted applications and related information. Furthermore, they will use the application to mentor who will be able to review limited information on the students to identify candidates for the internship position. Administration options will be available to run selected reports and also purge the database of previous applications and reports.
  2. Describe the information the agency will collect, maintain, or disseminate and how the agency will use the information. In this description, indicate whether the information contains IIF and whether submission is voluntary or mandatory.

    The information collected is information voluntarily submitted by users in order to apply for participation in a summer internship program.
  3. Explain how the IIF collected, maintained, and/or disseminated is the minimum necessary to accomplish the purpose for this effort.

    In order to reduce paper used for this project, the bare minimum of information is collected via an online application web interface.
  4. Explain why the IIF is being collected, maintained, or disseminated.

    The IIF is collected so that individual applications can be obtained and processed.
  5. Identify with whom the agency will share the IIF.

    The IIF collected in this system is not being shared outside of the agency. However, persons with proper access rights will be able to view this IIF during the application evaluation and selection process.
  6. Describe how the IIF will be obtained, from whom it will be collected, what the suppliers of information and will be told about the information collection, and how this message will be conveyed to them (e.g., written notice, electronic notice if a Web-based collection, etc.). Describe any opportunities for consent provided to individuals regarding what information is collected and how the information will be shared.

    The information will be collected via a web-based user interface. The target audience is students that will be starting their freshman year of college in the upcoming Fall semester. Upon the successful submission of the online application, the user will receive an email stating that the submission process was successful.
  7. State whether personal information will be collected from children under age 13 on the Internet and, if so, how parental or guardian approval will be obtained. (Reference: Children's Online Privacy Protection Act of 1998)

    No Information will be collected from children under age 13.
  8. Describe how the IIF will be secured.

    Security plans have been written and certified. All persons with proper access rights are required to annually take Information Security training.
  9. Describe plans for retention and destruction of IIF.

    Follow guidelines set forth in NRRS Schedule 3/3300-14 NASA Special Employment Programs Files.
  10. Identify whether a system of records is being created under section 552a of Title 5, United States Code (the Privacy Act), or identify the existing Privacy Act system of records notice under which the records will be maintained.

    NASA 10SPER Special Personnel Records.

Point of contact to whom a member of the public can address questions concerning this information system and the privacy concerns associated with it: Mike Wardeiner.


Signature on File
Susan F. Gott
NASA Cognizant Official

Date: 2/19/09


Signature on File
Teresa M. Fryer
Privacy Program Manager

Date: 3/6/09


Signature on File
Bobby L. German
NASA Chief Information Officer (Acting)

Date: 4/1/09

Signature on File
Shirley A. Anderson
Center Privacy Manager

Date: 2/19/09


Signature on File
Sasi K. Pillay
Center CIO

Date: 2/27/09
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Page Last Updated: October 29th, 2013
Page Editor: NASA Administrator