IEMP and Business Systems Management
NASA has transformed its Agency-wide business systems to improve financial, physical, and human capital management processes. The Agency established the Integrated Enterprise Management Program (IEMP) in Fiscal Year (FY) 2000 to manage this transformation process. IEMP focuses on implementing business systems that capitalize on industry "best practices" and using technology to provide critical management information in support of the Agency's strategic plan implementation. IEMP has implemented more than 12 major business systems for use throughout the Agency. The program is nearing its completion and will sunset in early FY10.
The IEMP is currently implementing three major Agency-wide initiatives:
eTravel Services (eTS)
, an eGov initiative, is a commercially-hosted travel solution that will provide end-to-end online travel services, such as travel authorization, reservation and vouchering.
Key benefits of eTS will include:
- Standardization of NASA’s travel business processes into one unified process
- Secure access to travel data
- Integration of online booking with authorization process and improvement in the vouchering/payment process
- Better integration with NASA’s core financial, human capital and reporting systems
Aircraft Management Module (AMM)
is the implementation of an integrated Agency aircraft management system to manage, track and report on aircraft, assets and aircrew, including aircraft utilization, configuration, and airworthiness. It is being implemented in two phases. Phase 1 includes flight scheduling and crew currency. Phase 2 includes maintenance, logistics and tracking of assets.
Key benefits of AMM will include:
- More reliable, widely available information on aircraft and aircrew
- Reduction of operations risk
- Positive control of all aircraft and aircraft-related assets
Human Capital Information Environment (HCIE)
establishes an integrated, interoperable environment to eliminate duplicate Human Capital (HC) processes and systems. It will promote common HC practices throughout the Agency and achieve financial savings through more efficient systems and unified business practices.
Key benefits of HCIE will include:
- More reliable, single access to authoritative data source—single record source for HC data
- A self-service environment for managers, supervisors, and employees
- Integration of HC information with other Agency data
IEMP implemented projects that delivered new capabilities to NASA’s business community and program/project managers, as well as supporting the E-Gov initiatives. Each business system implementation has resulted in a new NASA-wide software application, improved processes, and – where applicable – new policies.
After IEMP implementation, business systems are managed by NASA’s Competency Center.
Click below to read about the business systems and warehouse implemented to date.
As part of the Core Financial implementation in 2003, NASA created a centralized single source, data repository for financial data. The BW was augmented by the implementation of the first phase of HCIE in 2007, when employee and personnel data were added to the business warehouse. In addition, HCIE implemented a Cognos® dashboard that provides more robust reporting capabilities to the BW information.
Key benefits of BW include:
- A single, authoritative source for financial and human capital information.
- Better integration of data with other NASA applications, including employee payroll and procurement
ERASMUS, which all significant NASA Program and Projects began using in October 2002, provides management information to Project Managers, Program Managers, Theme Directors, and Associate Administrators. ERASMUS was retired in 2006.
Key benefits of Erasmus include:
- Status, costs, schedule, and risks information for management accountability
- Information to support the performance measurement process
IAM PP&E was implemented in May 2008. The system delivers an automated asset management capability that provides Agency wide accountability and visibility of PP&E assets. It also provides additional capability for the financial management of capitalized personal property to enhance the Agency’s ability to meet its requirements for financial reporting.
Key benefits of IAM PP&E include:
- Integration of PP&E logistics and financial processes
- Improved data consistency by elimination of redundant data across multiple systems
- Reduced need for manual postings and processes
- Improved financial audit trail supporting financial statements
- Improved capitalization and depreciation processes
- Improved work-in-process (WIP) valuation for NASA-held and contractor-held PP&E
- Improved reuse of assets enabling minimized procurement activities
- Improved physical inventory reporting of all accountable property
- Reduced loss-initiated survey process for lost, stolen, or damaged PP&E
ALDS was implemented Agency-wide with the first pay period in FY 2006. ALDS created one system of record for labor distribution data. Adopting ALDS enabled the Agency to retire the Center legacy labor distribution systems and eliminate replication of data across Agency/Center systems. As part of the project, NASA standardized Agency-level labor distribution business processes, resulting in more consistent and improved data integrity and improved management decision-making capability. The ALDS system is a customized extension to NASA’s Core Financial software.
Key benefits of ALDS include:
- Consolidation of labor distribution systems into one Agency system
- Elimination of legacy systems
- Efficiencies in process times and reduced number of errors
- More accurate and consistent reporting
CF, fully implemented in June 2003, is NASA's Agency-wide financial system. CF is the IEMP 'backbone', providing management and technical guidance for implementing standard processes and systems needed to support NASA's financial management activities.
Key benefits of CF include:
- Consolidation of accounting systems into one Agency System
- Elimination of legacy systems
- Providing structures and reports supporting full cost management
ePayroll was initiated in August 2004 when the Department of Interior (DOI) began serving as NASA's payroll provider. Using the Federal Personnel and Payroll System (FPPS), DOI began to process NASA's HR and Payroll transactions.
Key benefits of ePayroll include:
- Improved efficiency of government-wide operations
- Additional functionality to NASA
On October 1, 2005, PMII implemented the FY06 budget structure. PMII enhanced the Core Financial system to provide better project management information for decision making. PMII implemented an aligned budget structure and technical work breakdown structure (WBS) in the Core Financial system to support the Agency’s Earned Value Management (EVM) effort.
Key benefits of PMII include:
- Improvement of NASA’s accountability and enabling full cost management
- Alignment of the agency’s technical WBS with the finance coding structure
- Data standardization and configuration management
- Consistent and standardized tool for project management reporting
- Timely, consistent and reliable information for management decisions
- View of detailed costs and obligations associated with a project
NASA implemented an updated version of the SAP Core Financial software in November 2006. The update included several critical enhancements to the current Core Financial system. The new SAP solution, ERP Central Component (ECC) 6.0, contains code fixes and redesigns in order to improve compliance with Federal Financial Management System Requirements (FFMSR), Federal Accounting Standards (FAS), and the Federal Financial Management Improvement Act (FFMIA) and to meet GAO recommendations. SVU also provides the opportunity for NASA to leverage the best practices inherent in the commercial off-the-shelf software to redesign or enhance business processes.
Key benefits of SVU include
- For Funds Distribution:
- Capability to record the Agency Operating Plan (AOP) at the appropriation level
- Capability to record the Agency Execution Plan (AEP) and the implementation of hard edits between the AOP and the AEP
- Decreased funds distribution processing time
- Decreased process steps
Implemented in April 2003, TM is a one-stop shop for employees' and managers' travel and travel management needs. TM will be replaced by eTravel in early 2009.
Key benefits of TM include:
- Reengineering and standardization of travel processes, such as automatic calculations of travel documents and online per diem rates
- Electronic capability to complete and route travel documents online
- E-mail notifications at various stages of the travel process
- Electronic audit of travel documents
- Electronic routing of travel authorizations and vouchers
PDM, implemented in August 2002, allows NASA supervisors to rapidly prepare and classify Position Descriptions, as well as to automatically generate associated human resource documentation.
Key benefits of PDM include:
- A Web site for selection of position descriptions from a library
- Capability for the system to determine the series and grade of the position descriptions when starting with a predetermined grade level or by identifying duties and position
ROS was divided into two phases. Completed in September 2004, Phase I included transmission of NASA vacancy announcements to OPM’s USAJOBS. Completed in September 2005, Phase II included the adoption by NASA of the USAJOBS resume as the basic application document for all NASA positions, except for Astronaut positions. Job seekers on the NASAJOBS site are linked to USAJOBS when they wish to begin searching for specific vacancies. Phase II also included applicant services, such as job notification and vacancy status information through the USAJOBS site.
Key benefits of ROS include:
- Consolidated jobs database for all competitive Federal job postings
- Job search routine that is clear, easy to use, and helps job seekers identify jobs that match both their skills and interests
- Improved, intelligent, and efficient process for building online job applications
- Online application status tracking
- Seamless integration with NASA’s automated assessment system
- Ability to electronically submit NASA vacancy announcements to USAJOBS
- Single Web-based location (USAJOBS) for applicants applying to Federal Agency positions
Implemented in December 2001, RM reinvented the process that applicants use to apply for jobs and how referral lists are provided to hiring managers. It generates Internet job postings that allow people to apply for NASA jobs using an online resume builder.
Key benefits of RM include:
- Increase in the applicant pool, bringing higher-caliber talent to NASA
- Reduction in hiring process time
CMM was implemented November 2006. CMM provides a comprehensive tool to support contract/grant writing, contract/grant administration, procurement workload management, and data reporting/management for NASA. The functionality provided by CMM provides added efficiency to procurement processes and is integrated with other systems.
Key benefits of CMM include:
- Collaborative and efficient procurement process to better manage procurement and related financial reporting (i.e., reporting to Congress).
- Modernized NASA procurement processes and systems with clearly defined lines of responsibility and control (i.e., consistent and accurate contract formation in accordance with FAR and NFS updates)
- Leveraged and applied expertise of trained Procurement workforce and incorporates best practices
- Informed decision making and improved IEM data quality
- Reduced life cycle costs with an integrated tool, making more funds available for mission expenditures
- Virtual Procurement: the capability to share and manage workloads